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June 22, 2025  
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Administrative Services (Facilities Management) Coordinator
Position Description

JOB DESCRIPTION

The Administrative Services Coordinator, Facilities Management oversees the facilities and administrative services functions to help keep the office running efficiently by coordinating activities that support day-to-day operations. The role serves as a point of contact for employees, vendors, and building management. This is an essential role requiring daily in-office support.

ABOUT UNCF

The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF’s mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF’s member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students.

PRIMARY RESPONSIBILITIES AND DUTIES:

Security

Oversee UNCF’s onsite security systems, programs and deletes building access cards, monitors security cameras and addresses areas of concern, manages key distribution and retrieval.
Ensuring all vendors are escorted in the building.
Providing visitor data and contact information to security.
Facilities Management

Serve as point of contact to building management regarding any building issues – plumbing, electrical, janitorial, heat, air conditioning, equipment repairs etc.
Ensure building management provides agreed-upon maintenance, services, supplies, and equipment.
Coordinate minor systems furniture installations, reconfigurations, and ergonomic adjustments, as needed.
Ensure that the office suite always looks presentable, and everything is working properly, this includes wiping coffee stains on counters, turning off the TV at the end of the day, and washing dishes left in the sink.
Administrative Services

Process/sort all incoming mail, and packages and deliver them to the various departments.
Process/sort all outgoing mail, and packages to be dropped off at the postal, UPS, and FedEx designated areas in the building.
Make sure the copy machines are properly functioning and stocked.
Assist with the printing, binding, packing, and shipping large print jobs for events.
Work in collaboration with Enterprise Technology to prepare training, conference and media rooms for meetings, events, interviews including setup, breakdown, materials and equipment, etc.
Monitor supplies and reorder, when necessary – copier, breakroom, office supplies, etc.
Assist CEO, when requested.
Keep the Director informed of major issues.
Expense Processing and Tracking

Process invoices.
Prepare reports and submit cost allocations for printing and postal usage to various departments.
Manage budget and cost transfers and track expenses.
Employee and Guest Support

Ensure visitor access, parking, and signage are properly set up for smooth navigation.
Respond to employee requests for workspace adjustments, temperature control, or package assistance.
Monitor guest areas for cleanliness ad functionality throughout the week.
Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities.



QUALIFICATIONS:



EDUCATION AND EXPERIENCE



A high school degree is required. An Associate’s degree (A. A.) or equivalent from a two-year college is desired. A minimum of 3 years of administrative services assistant experience is required.

OTHER SKILLS AND ABILITIES



Excellent phone etiquette, professional demeanor; strong organizational, interpersonal, and listening skills. Proficient use of O365, Concur. Logistics or facilities experience required. Strong multitasking and organizational skills. Must be able to multitask and perform daily duties with little supervision. Strong customer service skills.

Compensation and Benefits

Benefits include:

Medical, Dental & Vision

Vacation, Sick & Personal Leave 

Life Insurance (Basic & Optional)

Flex Spending Accounts

403(b) Retirement Account

Holiday Savings Plan



Salary Range: $50,000.00 - $57,000.00. This is a hybrid role: 4 days on-site and 1-day remote per week, located in UNCF’s Atlanta building.

UNCF is EOE M/F/D/V


Additional Information

Salary: $50,000 - $57,000
Employment Type: Full-Time    
Position Location: Atlanta, GA
Number of Positions: 1

Contact Information

Manny Diaz
manny.diaz@uncf.org
Phone: 2028100202
 

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