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September 25, 2023  
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Office Associate

Position Description

TruPayMe have an exciting opportunity for an Office Associate to join the team.

Location: Atlanta
Salary: Competitive + Benefits
Job Type: Part-time 25 hours to suit both parties.

About Us:

TruPayMe is a global unified payment technology group that was formed in 2019 bringing together technology and financial services into an omnichannel solution. The new business model has enabled TruPayMe to establish itself as a leading Fintech Payments group.

Office Associate – The Role:

- To be the ‘go to’ person in the office, delivering a proactive, superior service level – maintaining a ‘can do’ attitude at all times
- Establish and maintain a welcoming and efficient process for New Starters joining the office’ and supporting line managers with a great induction
- Ensure the office is kept to a high standard of cleanliness and runs smoothly
- Answer reception calls, take messages, transfer, or assist where necessary
- Liaise with building security on Security Passes and parking requests
- Support and assist other Office Managers globally when necessary
- Inform and update staff on regular social and charitable events
- Assist/organise events in collaboration with the social committee for your staff
- Support directors and staff in all as aspects of office admin
- Responsibility for arranging staff lunches, distributing post, ordering stationery, keeping office supplies topped up, caring for plants
- Assisting senior management with documentation/presentations for various weekly/monthly meetings

Office Associate – Key Responsibilities:

- Previous experience in a similar, office-based administration role is essential
- Manage the physical office space supporting teams with all office-related issues. Keeping the space tidy and clean when necessary
- Encourage teamwork and interest in keeping our space clean and tidy, from emptying the dishwasher to watering the plants
- Assisting and supporting all teams when required
- Ensure First Aid, Fire Marshall Courses, workstation assessments are up to date by keeping records in good order and liaising with other Office Managers on how to remain compliant
- Communicating workplace safety precautions and Security to all staff
- Assist in Health and Safety, Data Protection Compliance
- Assist with corporate travel bookings for key people where necessary using external agent
- Office supplies - Order stationery and kitchen supplies, keeping both fully stocked and other office needs on a regular basis
- Assist and organise Office/Boardroom Meetings - Meeting & greeting guests, set up of rooms/arranging lunch and beverages when necessary
- Liaise with subcontractors and maintenance providers when required
- Organise regular staff events in the office and externally, working closely with the Social Committee
- Taking deliveries and organising post/couriers etc internally and externally
- Answering reception calls and transfer to correct departments
- Continually trying to identify greater areas of efficiency and cost cutting
- Additional Ad Hoc duties when required

Office Associate – You:

- All our offices have their own individual culture and vibe, and we want someone who brings their own ideas on how to continuously improve the office layout, environment and culture
- Must be extremely organised and have good attention to detail
- Likes to be hands on and get involved with the practical tasks and keen to learn new skills
- Enjoys and takes pride in the appearance of the office
- Keen to develop and influence a positive working office culture
- Excellent IT Skills, experience of using and managing websites using Share point would be an advantage
- Demonstrates ability to work at pace and use initiative
- Must have excellent people skills and be a strong team player
- Able to work with a wide range of key stakeholders

Office Associate – Benefits:

- 100% paid medical care for yourself and eligible family members
- Company pays 6% into 401k after 6 month probation, regardless of whether employee contributes
- 20 vacation days
- 10 paid Holidays
- Life Insurance -4x annual salary up to $250k without health questionnaire up to $500k with health assessment
- Available Dental and vision plan -paid by employee
- Excellent opportunities for progression

We understand the value that a diverse and inclusive working environment brings to TruPayMe. We celebrate the differences that people can bring through their cultures, backgrounds and perspectives. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other protected characteristic.

During the recruitment process we welcome you to inform us confidentially of any special adjustments required in order to participate fully in our recruitment experience.

To submit your CV for this exciting Office Associate opportunity, please press ‘Apply’ now.

Additional Information

Employment Type: Part-Time    
Position Location: Atlanta
Number of Positions: 1

Contact Information

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